Meeting

CITY OF GRAND RAPIDS CITY COMMISSION TUESDAY, AUGUST 13, 2024 2:00 PM
Welcome to the Grand Rapids City Commission Meeting. This session is the final process in the consideration of the items listed on the following agenda. All of these agenda items have been thoroughly reviewed and discussed in the various Standing Committees of the City Commission which meet on Tuesday morning. To view supporting documents for agenda items, please visit: www.grandrapidsmi.gov/commission. Persons who need reasonable accommodation to participate, are asked to contact the City Clerk’s Office at 616-456-3010 or [email protected].

	Expected Meeting Procedures
	1.	Depending on the meeting there can be multiple opportunities for public comment.
		-	The First is limited to items on the Commission’s agenda that are slated to be voted on
		-	The Second is for specially scheduled required public hearings
		-	The Third is for any issue you would like to bring to the attention of the Commission
	2.	You may only speak once on each issue.
	3.	All comments are to be limited to 3 minutes.
	4.	City Commission meetings are to be a safe place for everyone involved, as such:
		-	No clapping, cheering, or holding up of signs
		-	Please refrain from swearing, name calling and/or making derogatory comments. The City’s Human Rights Ordinance prohibits discrimination against any individual in the exercise of civil rights because of actual or perceived color, race, religion or creed, sex, gender identity or expression, sexual orientation, nation of origin, genotype, age, marital status, familial status, medical condition, disability, height, weight, or source of lawful income.
	5.	Do not request or expect comment from the Commission.
	6.	Please turn OFF cellular phones.

CALL TO ORDER

II.

MOMENT OF SILENCE

III.

PLEDGE OF ALLEGIANCE

IV.

ROLL CALL

PUBLIC COMMENTS ON AGENDA ITEMS – Prior to consideration of the official business, citizens may speak to subjects on today's agenda which are slated to be voted on. The items to be addressed during this time are located in the highlighted section headings. (Please limit comments to 3 minutes.)

VI.

APPROVAL OF MINUTES

Minutes of 07/30/2024 7:00 PM

VII.

PETITIONS AND COMMUNICATIONS – Communications addressed to the City Commission are distributed to all members and are acknowledged for information, or are referred to a committee or staff for follow up.

Communications (49) received urging the City Commission to make Grand Rapids a climate justice leader

VIII.

REPORTS OF CITY OFFICERS – The City Manager, City Attorney, City Clerk, City Treasurer, and City Comptroller may submit reports or information directly to the City Commission for consideration.

Comptroller's Warrant Report for the period of July 16, 2024 through July 30, 2024 in the amount of $57,169,373.17 and Small Claims 2nd Qtr. 2024 report and Monthly Travel report

Treasurer’s Report for Period of July 17, 2024 through July 31, 2024

IX.

CONSENT AGENDA AND REPORTS OF STANDING COMMITTEES

A. CONSENT AGENDA APPROVAL

B. COMMITTEE ON APPOINTMENTS The Committee considers and makes recommendations on appointments to the City's various boards and commissions.

Current Board/Commission Vacancy List - August 13, 2024

C. FISCAL COMMITTEE The Committee considers and makes recommendations on matters referring to bids, claims, and other financial matters of the City.

Resolution accepting a grant award from The Hartford in the amount of $10,000 to support fire safety education programming

Resolution accepting a grant in the amount of $235,280 from the United States Department of Energy for the Office of Sustainability to contract for energy audits of municipal facilities.

Resolution accepting a $147,936 grant award from the State and Local Cybersecurity Grant Program (SLCGP)

Resolution increasing the Revitalization and Placemaking program grant award of $6,129,256 by $347,964 to a total grant award of $6,477,220 and amending the authorization of a sub-grant agreement for the Southtown Lofts project.

Resolution Authorizing Funding to the West Michigan Hispanic Chamber of Commerce, the West Michigan Asian Association, and the African American Art and Music Celebration in support of Economic Recovery, Event Promotion and Cultural Inclusivity With ArtPrize 2024 in an amount of $15,000

Resolution Authorizing Payments to the Kent County Drain Commissioner for FY 2025 Maintenance Assessments for Knapp's Corner Drain not to exceed $400,000.00

Amendment of agreement regarding arrest processing fees in accordance with the change of Kent County's new fiscal year start date

Amendment of agreement regarding jail per diem fees in accordance with the change of Kent County's new fiscal year start date

Resolution authorizing conditional approval of tax exemption and payment in lieu of taxes (PILOT) – Browning Claytor Town Homes

10.

Resolution authorizing conditional approval of tax exemption and payment in lieu of taxes (PILOT) – Heron Courtyard

11.

Resolution accepting a $700,000 grant award and approving an agreement with the Michigan Department of Health and Human Services (MDHHS) for the FY 2025 Michigan Medicaid CHIP Lead Hazard Control Community Development grant program

12.

Resolution approving a Professional Services Agreement with Community Solutions Collaborative, LLC for $45,900 for preparation of the FFY 2026 - 2030 Fair Housing Equity Plan

13.

Resolution authorizing execution of a $77,000 Donated Funds Agreement with the Michigan Department of Health and Human Services (MDHHS) for a dedicated eligibility specialist for the Eviction Prevention Program

14.

Resolution authorizing an agreement with Mel Trotter Ministries for $400,000 over two years for the personal belongings storage program

15.

Resolution accepting a grant of approximately $3.3 million from the Michigan Indigent Defense Commission (MIDC) Department of Licensing and Regulatory Affairs (LARA) and authorizing execution of agreements for implementation of the FY25 Compliance Plan as required by the MIDC Act

D. COMMUNITY DEVELOPMENT COMMITTEE The Committee considers and makes recommendations on matters concerning public service, public improvements, streets, traffic and public buildings.

City Commission resolution approving a Fireworks Discharge Permit for JDL FX at Belknap Park in connection with the Breakaway Music Festival on August 16, 2024, and August 17, 2024

Resolution scheduling a September 24, 2024, public hearing to consider past performance detailed in the Federal Fiscal Year (FFY) 2023 Consolidated Annual Performance and Evaluation Report and future needs of housing and community development programs

Resolution awarding a contract with RAM Construction Services of MI Inc. for LaGrave, Bridge & Chester Fire Station Façade Improvements in the amount of $377,530 with total amount not-to-exceed $529,570

Resolution approving extensions to contracts for As-Needed Asbestos and Lead Abatement at Various Locations with no change in previously authorized expenditures of $900,000

Resolution approving extensions to contracts for As-Needed Concrete and Façade Improvements at Various Locations with no change in previously authorized expenditures of $1,400,000

Resolution approving extensions to contracts for As-Needed Surface Lot Services with no change in previously authorized expenditures of $750,000

Resolution approving extensions to contracts for As-Needed General Construction Services at Various Locations with no change in previously authorized expenditures of $1,000,000

Resolution approving extensions to contracts for As-Needed Roof Asset Management at Various Locations with no change in previously authorized expenditures of $1,000,000

Resolution awarding a contract with Hillard Electric Inc. for Installation of Low Voltage for 1500 Scribner Ave in the amount of $480,426 with total amount not-to-exceed $606,560

E. COMMITTEE OF THE WHOLE The Committee considers all matters that are desired to be deliberated in committee by the full City Commission. Most ordinances and licensing matters are brought before this committee.

Resolution approving the request from Pickle and Pin, LLC for a Development District Liquor License to be located at 662 Leonard St NW

Resolution establishing an Obsolete Property Rehabilitation District, pursuant to PA 146 of 2000, for JDCoop Properties, LLC at 1163 Giddings Avenue SE

Resolution approving a ten-year Obsolete Property Rehabilitation Exemption Certificate, pursuant to PA 146 of 2000, for JDCoop Properties, LLC at 1163 Giddings Avenue SE

Resolution approving a Brownfield Plan Amendment for The Emory Redevelopment Project located at 2040 Division Avenue S

Resolution establishing an Obsolete Property Rehabilitation District, pursuant to PA 146 of 2000, for The Diatribe at 2040 Division Avenue S.

Resolution approving a twelve-year Obsolete Property Rehabilitation Exemption Certificate, pursuant to PA 146 of 2000, for The Diatribe at 2040 Division Avenue S

Resolution approving a Brownfield Plan Amendment for the Pleasant Hills redevelopment project located at 425 & 444 Pleasant Street SW and 535 Church Place SW

Resolution approving the submission of Neighborhood Enterprise Zone Exemption Certificate applications for CWD 111 Lyon, LLC at 111 Lyon Street NW

Resolution scheduling a public hearing for August 27, 2024, to consider a Brownfield Plan Amendment for the Southtown Lofts Redevelopment Project located at 640 Eastern Avenue SE

10.

Resolution Authorizing the Distribution of the Draft Community Master Plan for Public Comment

ITEMS REMOVED FROM CONSENT

XI.

ORDINANCES TO BE ADOPTED

Salary Ordinance amending Section 3.2 of Ordinance 2022-40, New Classification - Chief of Staff

Ordinance amending Section 4.5 of Ordinance 2022-32, New Classifications - Journeyman Electrician, Master Electrician

XII.

CITY COMMISSION RESOLUTIONS – Resolutions to be deliberated by the City Commission but which come directly to the City Commission rather than from one of the Standing Committees.

XIII.

PUBLIC HEARINGS – Public hearings are scheduled to allow citizens to speak on subjects which will be before the City Commission for action at a future date. Speakers may address the Commission once on each hearing.

XIV.

PUBLIC COMMENTS – At the conclusion of the official business and public hearings, the agenda provides for public comment on any other matters citizens may wish to bring to the attention of the City Commission. (Please limit comments to 3 minutes.)

XV.

COMMENTS BY COMMISSIONERS

DOCUMENTS FILED

XVI.

ADJOURNMENT

CITY COMMISSION

GLOSSARY OF TERMS

TERM	DEFINITION
Adjournment	To close the meeting.
Adopt	To accept or approve; i.e., an ordinance, a resolution, a motion, etc.
Amend	To modify; i.e., an ordinance, a resolution, a motion, etc.
Call to Order	Formal opening of a meeting.
City Charter	Legal document establishing a municipality (city).
City Commission	Local form of government consisting of the Mayor and six Commissioners.
City Officers	Includes: Mayor, President of the City Commission, City Manager, City Attorney, City Treasurer, and City Clerk.
Consent Agenda	Matters listed as Consent Agenda items are considered to be routine or matters of unanimous consent by the City Commission. There will be no separate discussion of these matters, and they will be enacted by one motion.
Executive Session	A meeting in which the proceedings are of a confidential nature.Only members and invited guests may attend, and all are honor-bound to maintain confidentiality.
Motion	A proposal that the Commissioners take a specific action or stand on an item being presented to the City Commission.
Ordinance	A piece of legislation enacted by a municipal authority.
Postpone	A motion to postpone is made if the City Commission needs more time to make a decision. A postponement cannot go beyond the next session.
Quorum	Number of voting members who must be present in order that business can be legally transacted.
Recess	Short intermission within a meeting.
Recognize / Obtain the Floor	Acknowledgement by the presiding officer of the City Commission that a member has the right to address the assembly.
Rescind (Repeal)	Allows the City Commission to repeal an action previously taken; i.e., ordinances, etc.
Resolution	A decision by the City Commission to do or not to do something.
Robert’s Rules of Order	A guide to fair and orderly meeting procedures.
Suspend the Rules	This motion is used when the City Commission wants to do something that violates its own rules. The motion does not apply to an organization’s bylaws, local, state, or national law; or fundamental principles of parlia-mentary law. An appropriate suspension of the rules, used on occasion by the City Commission, would be a motion to change the agenda.
Table, Lay on the	This motion puts aside an item, and everything adhering to it, currently being presented to the City Commission.The item remains “on the table” until taken off.
Table, Take (Remove) from the	The motion to Take from the Table is used when the City Commission wants to continue considering a motion that was Laid on the Table earlier in the present session or in the previous session of the City Commission. When a motion is Taken from the Table, it has everything adhering to it exactly as it was when it was Laid on the Table.
Revised: 06-30-2014	Source(s): Robert’s Rules of Order City Commission Standing Rules

CITY OF GRAND RAPIDS COMMISSIONERS

First Ward

Jon O’Connor

Drew Robbins

[email protected]

616-456-3035

Second Ward

Milinda Ysasi

Lisa Knight

[email protected]

616-456-3035

Third Ward

Kelsey Perdue

Bing Goei

[email protected]

616-456-3035

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